El Folio Entertainment
We will update this article periodically as further information becomes available.
Press release on COVID-19
We are all in this together.WHAT WE KNOW:
A) All out-of-staters visiting Vermont MUST QUARANTINE for 14 days prior to gathering or book lodging in our state.
B) Vermont’s “Stay Smart, Stay Safe” order has been extended to June 15th.
C) At the moment, all gatherings are limited to 10 people, but the Scott administration hopes to extend that to 25 on June 1st.
D) If your celebration is going to be from July and onward, our best advice is to WAIT before postponing – you may have done it unneedingly in the end, but we do advise preparing a contingency date across your vendors.
El Folio Entertainment and other wedding professionals in Vermont are closely monitoring the situation that is affecting us all. Please remember that we ALL hold a responsibility to prevent the spread of COVID-19.
We know that you’re concerned about what this means for your upcoming celebration. We are prepared to serve you by any means necessary, and will help in any responsible way possible to mitigate postponing or even canceling your affair, which given the current circumstances, we will never do from our end. We understand that any decision to postpone does not just affect our services, but that of the venue, flowers, cake, bar service, guests, and so on.
PLEASE WAIT ON YOUR RSVPs.At this time, RSVPs WILL come back as “unable to attend” because of this situation. Your guests are in the same boat as you – that they do not know what this situation will be in a few weeks time. Because of this, couples as far out as June or later are already going through the frustration of postponing thier vendors unnecessarily. Please take a moment to contact your venue to see how much notice they actually will require, as this will render more promising results with your actual head count.
Q: How is El Folio Entertainment responding to COVID-19?A: All of us carry a responsibility in minimizing the spread of COVID-19, and we are certainly no exception. We are also limiting our events to only weddings and turning away public events such as clubs and school dances until further notice. By doing this we are not exposing ourselves or our equipment to large groups of people more than necessary.
We remain one of the few single-operation DJ companies in Vermont and as such keep a smaller event count.
We have always used electronic online planning assets which make planning your celebration easy, thus making meetings optional. We will continue to meet as requested on a case by case basis, but remind our clients that planning can continue in the comfort of your own home, with video chat available via Facebook video messaging. Click “contact” above for all methods to reach out to us at any time during your planning process.
We remain open for business and are accepting new requests for 2020 and beyond.
Q: SHOULD I POSTPONE MY 2020 DATE?
A: At this time, we simply do not know how quickly the state of Vermont will open up. Neither our company nor Vermont wedding industry leaders will hasten the state to reopen in a fashion that is either: unsafe, places others at risk, places ourselves at risk, or in any way reverses the efforts we have all made to end the spread of COVID-19.
How soon should I postpone?
That said, in the event of a postponement, there’s a chance you will need to reassemble your wedding dream team from scratch, and possibly pay new deposits to available vendors. We encourage you to wait to postpone until you feel it’s absolutely imminent. As we are listening in to state leadership on a near-daily basis, we as a state are taking baby steps to open on a day by day basis, or “turn the spigot” as Governor Scott has coined. In only one month, it’s nearly impossible to say where we will be.
EL FOLIO ENTERTAINMENT WILL NOT ISSUE ANY POSTPONEMENT FEES, REGARDLESS OF THE PROXIMITY OF THE DECISION TO THE ORIGINAL DATE, AND WILL TRANSFER YOUR ENTIRE BALANCE TO YOUR NEW DATE WHEN YOUR DECISION IS MADE.
Q: What happens if WE (the client) want to cancel or postpone voluntarily as a precaution?A: If you still feel the need to postpone or cancel as a voluntary precaution, pre-exisiting cancellations or postponement policies in your respective contract would apply. While reviewing terms, remember our intent to render service remains unchanged. Events postponed into 2021 will be subject to our 2021 rates.
In the event you decide to postpone with us, we remind you that we have an abundance of summer 2020 non-Saturday dates available with lesser rates. If you see the need to postpone, we encourage you to act on these dates instead of dates in 2021. At this time, the 2020 Saturdays we have available are:
August 22nd (DJ only) [addl. $250 credited to your event]
September 26th (DJ only) [addl. $250 credited to your event]
October 11th (Columbus Sunday) [addl. $250 credited to your event]
November 7th [addl. $300 credited to your event]
November 28th (family already in town for Thanksgiving 😃)[addl. $300 credited to your event]
Above credits only eligible to those who either resechedule as needed by government mandate or volunarily within 1 month.
Q: I need to postpone but don’t have a new date picked yet. May I have my deposit back?A: Without a new date in mind, we have to treat your booking as a cancellation. Any deposit or balance paid, however, will remain valid until you decide upon a new date up to December 31, 2021. Successfully transferring the date will be pending our availability. Although we are happy to transfer your deposit to a new date, we can not refund your deposit.
We are advising that all clients WAIT on making their final payments until they’re absolutely certain they’re having it as planned, which should always be reconfirmed with the venue and your other vendors.
Q: What if the law MANDATES I can NOT have my celebration as planned?A: All events until June 15th must be postponed. We are working on a case-by-case basis for all events until then to either migrate service to a different available date, provide a refund, or release you from your contract as needed. Although it’s our aim to help everybody, this does NOT DIRECTLY APPLY to voluntary cancellations, or cancellations due to a mandated smaller guest count. This would concern your venue primarily… please reach out to them during this time to see if there is anything that will be preventing them from hosting your wedding at any point.
Q: Under these circumstances, will my contractual cancellation terms be waived?A: In the event that your event can not happen due to a government mandate, we will waive the cancellation terms of your contract. Otherwise, our circumstance remains that we turned away other couples in order to secure and hold your date – in this case, we are unable to waive your cancellation terms but we will be happy to work with you to postpone your date, transferring your deposit and balance. If you have any questions about your standing contract, please reach out to us without delay.
We are all concerned during this difficult and unprecedented time, and our hearts go out to those affected, some in health, many more economically.
We encourage further questions to our email, ElFolioEntertainment@gmail.com regarding this situation and we will try to post pertinent responses here.
Thank you, and we unequivocally still look forward to celebrating with you!
DJ Evan Foley
Diana Foley, photographer
El Folio Entertainment